CPE Room Utilization Terms & Conditions

1. AUTHORIZATION & ELIGIBILITY

1.1. Authorized Personnel Only

I attest that I am the duly elected Class Representative for my section. I understand that borrowing keys or rooms without this authorization is a punishable infraction.

1.2. Identification

I agree to surrender my valid, current-semester PUP ID as security. I understand that my ID will only be returned once all room handover requirements (cleanliness, photos, key return) are met.

1.3. No Proxy

I acknowledge that I cannot use another student's ID to borrow a room unless that student is also a Class Representative and present.

2. USAGE & CONDUCT

2.1. Academic Use Only

I agree to use the room strictly for scheduled classes or approved academic activities.

2.2. Prohibited Acts

I will ensure my section does not engage in:

• Watching non-academic media or gaming.
• Horseplay, shouting, or playing loud music.
• Vandalism or modification of fixed equipment (wiring, boards, ACUs).

2.3. Noise Control

I will ensure my class maintains silence to avoid disturbing adjacent classes or ongoing examinations.

2.4. Vacant Rooms

I understand that entering or loitering in a vacant room without officially securing it via the Log Sheet is prohibited.

3. MANDATORY LOGGING & HANDOVER PROCEDURES

3.1. Log Sheet Accuracy

I certify that all details entered in the Room Usage Log Sheet (Time In/Out, Subject, Section) are accurate and complete.

3.2. Before-Leaving Protocol

Before returning the key, I accept full responsibility for completing the following checklist:

• Cleanliness: Chairs arranged, trash bin utilized, board erased.
• Power: ACU and ceiling fans switched OFF; Lights UNLIT.
• Security: Windows and sliding boards closed/locked.

3.3. Photographic Evidence

I agree to take and present the required "After-Use Photos" (Wide view, Board, ACU/Fans, Lights, Windows, Key) to the Student Assistant or Laboratory Head upon return. I understand my ID will be withheld until these photos are approved.

4. LIABILITY & PENALTIES

4.1. Assumption of Liability

I acknowledge that as the Class Representative/Borrower, I am the primary point of contact.

• Individual Liability: Damage traced to a specific person will be charged to them.
• Section Liability: Damage found in the room during my reservation that cannot be traced to an individual will be charged to my section collectively.

4.2. Penalties

I accept that failure to comply with these terms (e.g., late key return, dirty room, missing photos, noise violations) will result in sanctions or fines as determined by the Laboratory Head.

5. PRIVACY NOTICE

5.1. Data Collection

I consent to the collection of my name, student number, and signature for the purpose of tracking asset usage and enforcing accountability.

5.2. Data Usage

This data will be accessible only to the CPE Laboratory Office personnel and may be used for disciplinary reports if infractions occur.